rth Berwick Community Development Company
Notes of meeting
September 25th, NB Community Centre
Present: Sue Northrop, Lauren Cowie, Lisa McClure, Kirsty Towler, Kenny Miller, Brett Walker, Kevin Gibson, Kathy Duncan, Doug Haig, Hilary Smith
Apologies: none
| Item | Discussionaction | FAO |
| Changes to Board | Jo Palmer has notified the Board of her decision not to pursue the role of Director. The Board expressed their thanks and understanding and welcome any input she would like to make to the Abbey subgroup.Kathy Duncan accepted her place on the Board as a co-opted Director.Kathy and Kevin completed the online registration at Companies House. | |
| Finance | All three signatories for the bank account require card, reader and associated PIN code. At present only Kenny has all necessary. Action: Lauren to request card, reader and PIN from bankAction: all three signatories to work through first payment together to ensure all are familiar with whats required Sue has filed the Confirmation Statement with Companies HouseNo requirement to lodge accounts this year. | Lauren Lauren Kenny Sue |
| CDC Plan | Discussion centred around the purpose of the CDC as a facilitator for community projects. Points raised includedCDC structure, governance and the importance of avoiding conflicts of interest.Decision-making criteriaGenerating and managing projectsCDC role as an advisor, enabler (bank account)Working with other organisationsLots of information from Local Place Plan, developing Area Plan, Active Travel Plan, Health and Wellbeing priorities to inform CDC Plan, almost too much information.All agreed on the need for external help and guidance in moving the CDC forward. All agreed that a facilitated ‘away day’ for planning would be helpful.Action: Sue to contact Pamela (????? Don’t know her surname) from DTAS to ask if she would help.The suggestion was for the Board to have a preliminarty discussion with Pamela to scope out the format and desired outcomes of the planning day. Other sources of help mentioned included Business Gateway and the Plunkett Institution. | Sue |
| Abbey | Kenny reported he has arranged a meeting with Paul McLennan (MSP) to discuss the Abbey CAT and circumstances surrounding the property being put up for sale.Lauren had circulated a note prior to the meeting regarding examples of other community-run facilities including cafes and hostel/accommodation. Information for the business plan. | |
| Nursery | Lisa had circulated a note from the management committee of the Community Centre regarding the situation with the empty nursery building. They are facing difficult circumstances with the proposed changes in rent and support through ELC. Concerns were raised that the CDC were supporting the Abbey CAT and that this would have a detrimental effect on any CAT at the Community Centre.Action: Lisa and Kenny to meet with Management Committee to discuss. | Lisa Kenny |
| Document and data storage | All agreed to continue to use Objective Connect to store all CDC relevant information.Following recent experience, security will be reviewed. | |
| Roles | The following was agreedChair, Kenny MillerVice-chair, Lisa McClureSecretary (compliance), Sue NorthropTreasurer, Kevin GibsonDoug and Hilary will continue to provide admin support. | |
| Date of next meeting(s) | Agreed to keep fortnightly meetings in the diary with option to cancel if nothing to discuss.Next meeting, 7pm, 9th October, NB Community Centre |